Administration Assistant - 6 months FTC

Location Dublin
Job ref: 055411
Published: 2 months ago

Administration Assistant – Distribution Centre


Part of Grafton Group Plc, Chadwicks Group is the market leader in the builder’s merchanting industry in the Republic of Ireland. Main brands include Chadwicks, Heiton Buckley, Sam Hire, Cork Builders Providers, Panelling Centre, Davies & Telfords. The Chadwicks Group currently employs approximately 1,400 colleagues in over 50 locations.


Principle Objective



The successful candidate will work closely with the Branch Manager supporting a broad range of administration tasks.


Knowledge & Experience 

*         At least 3 years experience in a fast paced, high volume administration role.

*         Excellent Microsoft office skills with the ability to manipulate data & reports

*         Strong organisational and administrative skills are essential for this role

Administration duties

*         Maintenance of daily sales, sorting, recording and filing

*         Comparisons of Proof of Deliveries against transport logs

*         Maintenance of POD’s sorting and preparing for scanning

*         Preparation of Credit Notes

*         Monitoring and filing of security dockets

*         Clerical back up to sales personnel – copy Invoices or Proof of deliveries

*         Ordering and maintenance of stationary stocks

*         Answering and distribution of incoming telephone calls

*         Processing of pre authorised Credit Notes

*         Excellent interpersonal skills, including the ability to develop and maintain open collaborative relationships, generate trust, advocate and negotiate, influence others, be receptive to the viewpoints and concerns of others

*         Can establish efficient administration processes

*         Must demonstrate exemplary writing & communication skills

*         Be adaptable & flexible & able to cope with an evolving role

*         Be innovative and forward thinking

*         Bring a positive and enthusiastic approach to the role

*         Must at all times remember confidentiality is essential

*         Have tact and diplomacy


Key Relationships

*      General Manager

*      Office employees

*      Office Supervisor

*      Customers & Suppliers


Essential Competencies

*         Excellent interpersonal skills 

*         Can establish efficient administration processes 

*         Excellent organisation skills and attention to detail 

*         Ability to prioritise workload 

*         Must demonstrate exemplary writing & communication skills 

*         Be adaptable & flexible & able to cope with an evolving role 

*         Be innovative and forward thinking 

*         Bring a positive and enthusiastic approach to the role 

*         Must at all times remember confidentiality is essential 

*         Have tact and diplomacy 

Contract Type

*         6 month Fixed Term Contract  

*         30 hours per week  

*         Working week Monday to Friday  


Our Benefits Include

*         Competitive Basic Salary 

*         Bonus Opportunity 

*         Sick Pay Scheme 

*         Paid Maternity and Parental Leave 

*         Pension Scheme  

*         Colleague Saving Scheme  

*         Profit Share Scheme  

*         Colleague Discount  

*         Educational Assistance 

*         Wellness initiatives  


Don’t meet every single requirement? Studies have shown that women and people of colour are less likely to apply to jobs unless they meet every single qualification.  At Chadwicks Group we are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways.  You may be just the right candidate for this or other roles.