Administration Assistant - 3 Month - Fixed Term Contract
Part of Grafton Group Plc, Chadwicks Group is the market leader in the builder’s merchanting industry in the Republic of Ireland. The core business is through the traditional Builders Merchants division. Main brands include Chadwicks, Cork Builders Providers, Davies & Telfords. In addition, and through organic growth and acquisitions the Group have established a range of brands which are close to the core but offer a uniquely different range of products. These include Heitons Steel, Panelling Centre, Morgans Timber, Proline, Sitetech & Rooney’s Hardware.
The Administration Assistant will be responsible for providing timely and accurate administrative support to the Department Manager and Distribution team which includes a variety of admin tasks and encompassing a broad suite of activities.
Knowledge & Experience
At least 3 years experience in a fast paced, high volume administration role.
Excellent Microsoft office skills with the ability to manipulate data & reports
Strong organisational and administrative skills are essential for this role.
Maintenance of daily sales, sorting, recording and filing
Comparisons of Proof of Deliveries against transport logs
Maintenance of POD’s sorting and preparing for scanning
Preparation of Credit Notes
Monitoring and filing of security dockets
Clerical back up to sales personnel – copy Invoices or Proof of deliveries
Ordering and maintenance of stationary stocks
Answering and distribution of incoming telephone calls
Processing of preauthorised Credit Notes
Excellent interpersonal skills, including the ability to develop and maintain open collaborative relationships, generate trust, advocate and negotiate, influence others, be receptive to the viewpoints and concerns of others
Can establish efficient administration processes
Must demonstrate exemplary writing & communication skills
Be adaptable & flexible & able to cope with an evolving role
Be innovative and forward thinking
Bring a positive and enthusiastic approach to the role
Must at all times remember confidentiality is essential
Have tact and diplomacy
- General Manager
- Office employees
- Office Supervisor
- Customers & Suppliers
- Excellent interpersonal skills
- Can establish efficient administration processes
- Excellent organisation skills and attention to detail
- Ability to prioritise workload
- Must demonstrate exemplary writing & communication skills
- Be adaptable & flexible & able to cope with an evolving role
- Be innovative and forward thinking
- Bring a positive and enthusiastic approach to the role
- Must at all times remember confidentiality is essential
- 3-month contract
- 30 hours per week
- Working week Monday to Friday
Our Benefits Include
- Competitive Basic Salary
- Sick Pay Scheme
- Wellness initiatives
Don’t meet every single requirement? Studies have shown that women and people of colour are less likely to apply to jobs unless they meet every single qualification. At Chadwicks Group we are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.
DISCLAIMER: Chadwicks Group reserves the right at any time to change, delete, or add to any of the provisions of this Role Profile at its sole discretion and it is the colleagues responsibility to familiarise themselves with these changes. Furthermore, the provisions of this Role Profile are designed by Chadwicks Group to serve as guidelines rather than absolute responsibilities and duties.