Administration Assistant - 3 Month - Fixed Term Contract

Part of Grafton Group Plc, Chadwicks Group is the market leader in the builder’s merchanting industry in the Republic of Ireland. The core business is through the traditional Builders Merchants division. Main brands include Chadwicks, Cork Builders Providers, Davies & Telfords. In addition, and through organic growth and acquisitions the Group have established a range of brands which are close to the core but offer a uniquely different range of products. These include Heitons Steel, Panelling Centre, Morgans Timber, Proline, Sitetech & Rooney’s Hardware.

Principle Objective

The Administration Assistant will be responsible for providing timely and accurate administrative support to the Department Manager and Distribution team which includes a variety of admin tasks and encompassing a broad suite of activities.

Knowledge & Experience

• At least 3 years experience in a fast paced, high volume administration role.

• Excellent Microsoft office skills with the ability to manipulate data & reports

• Strong organisational and administrative skills are essential for this role.

  Key Responsibilities

• Maintenance of daily sales, sorting, recording and filing

• Comparisons of Proof of Deliveries against transport logs

• Maintenance of POD’s sorting and preparing for scanning

• Preparation of Credit Notes

• Monitoring and filing of security dockets

• Clerical back up to sales personnel – copy Invoices or Proof of deliveries

• Ordering and maintenance of stationary stocks

• Answering and distribution of incoming telephone calls

• Processing of preauthorised Credit Notes

• Excellent interpersonal skills, including the ability to develop and maintain open collaborative relationships, generate trust, advocate and negotiate, influence others, be receptive to the viewpoints and concerns of others

• Can establish efficient administration processes

• Must demonstrate exemplary writing & communication skills

• Be adaptable & flexible & able to cope with an evolving role

• Be innovative and forward thinking

• Bring a positive and enthusiastic approach to the role

• Must at all times remember confidentiality is essential

• Have tact and diplomacy

Key Relationships

• General Manager
• Office employees
• Office Supervisor
•  Customers & Suppliers 

Essential Competencies

• Excellent interpersonal skills
• Can establish efficient administration processes
• Excellent organisation skills and attention to detail
• Ability to prioritise workload
• Must demonstrate exemplary writing & communication skills
• Be adaptable & flexible & able to cope with an evolving role
• Be innovative and forward thinking
• Bring a positive and enthusiastic approach to the role
• Must at all times remember confidentiality is essential

Contract Type

• 3-month contract
• 30 hours per week
• Working week Monday to Friday

Our Benefits Include

• Competitive Basic Salary
• Sick Pay Scheme
• Wellness initiatives

Don’t meet every single requirement? Studies have shown that women and people of colour are less likely to apply to jobs unless they meet every single qualification.  At Chadwicks Group we are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways.  You may be just the right candidate for this or other roles.

DISCLAIMER: Chadwicks Group reserves the right at any time to change, delete, or add to any of the provisions of this Role Profile at its sole discretion and it is the colleagues responsibility to familiarise themselves with these changes.  Furthermore, the provisions of this Role Profile are designed by Chadwicks Group to serve as guidelines rather than absolute responsibilities and duties.